ARTICLE I

 

NAME

 

The name of this Association is the New Hampshire Foster & Adoptive Parent Association, herein

referred to as the Association.

 

ARTICLE II

 

PURPOSE

 

The mission of the New Hampshire Foster & Adoptive Parent Association is to support foster and

adoptive parents, and remain a consistent strong voice on behalf of all children.

 

¨ To bring together foster and adoptive parents, agency representatives and community people

who wish to work together to improve the foster care system and enhance the lives of all

children and families.

¨ To promote mutual coordination, cooperation and communication among foster/adoptive

parents, foster/adoptive parent associations, child placing agencies and other child advocates.

¨ To encourage the recruitment and retention of foster/adoptive parents.

¨ To inform the membership and general public of current issues regarding foster care and

foster care adoption.

 

ARTICLE III

 

MEMBERSHIP

 

All currently licensed foster parents and all adoptive parents of former foster children in the State of

New Hampshire shall be considered members of the Association.

 

ARTICLE IV

 

EXECUTIVE BOARD

 

Section 1. The Authority of this Association shall be vested in the Executive Board. The Executive Board

shall consist of the legally nominated and elected officers and five (5) Members at Large.

 

Section 2. Duties of the Executive Board shall include:

 

A. To interpret and enforce the provisions of The Articles of Incorporation and Bylaws of the

Association.

 

B. To promote by attitude and action constructive social action needed to bring about changes

and improvements in child welfare systems and in legislation pertaining to all children and

families.

 

C. To act as an information center and research body regarding child welfare matters and to

disseminate such information.

 

D. To provide a vehicle for communication among foster and adoptive parents, local foster and

adoptive parent associations and child welfare agencies.

 

E. To cooperate with other organizations which have similar objectives in whole or in part to

those of this Association.

 

F. To formulate such rules and regulations as in the opinion of the Executive Board are

essential to the interests and objectives of this Association.

 

G. To work cooperatively with DCYF and other agencies to develop and design trainings for

foster and adoptive parents and the local associations.

 

H. To attend all scheduled meetings. Three unexcused absences during the calendar year may

result in dismissal from the Board at the discretion of the Board.

 

Section 3. Terms of Office

 

A. The President, Vice President, Treasurer and Secretary will each serve a term of two (2)

years. Each officer may be re-elected for an additional two terms. Officers may serve a

maximum of three consecutive two-year terms for any one office.

 

B. The five (5) members at large will be elected to serve a term of two years. Members at large

may serve a maximum of three consecutive two-year terms.

 

C. In the event of resignation, incapacity, ineligibility of NHFAPA membership or death of the

President, the Vice President shall become President for the unexpired portion of the term. A

vacancy in any other, office besides the President, shall be filled by a current Association

member selected by the President for the unexpired term.

 

Section 4. Elections

 

A. Elections shall be held every year in April or during the 2nd calendar quarter.

 

B. The President and Secretary shall be elected to serve their terms of the office in each odd

year.

 

C. The Vice-President and Treasurer shall be elected to serve the term of office in each even

year.

 

D. Three (3) members at large shall be elected in each odd year.

 

E. Two (2) members at large shall be elected in each even year.

 

ARTICLE V

OFFICERS

 

Section 1. The officers of the Executive Board shall be a President, Vice-President, Treasurer, and

 

Secretary. There will also be five (5) Directors who are Members at Large.

Section 2. Officer Responsibilities:

 

A. The President shall be the Chief Executive Officer, whose duties and responsibilities

shall include:

 

1. Preside at all regular, special or called meetings of the Association.

 

2. Shall be responsible for the general management and supervision of the affairs

and operation of the Association.

 

3. Have the authority to fill any unexpired Board vacancy and to approve or appoint

chairpersons of all standing committees as needed.

 

4. Be a member ex-officio of all committees.

 

5. Sign all contracts or obligations, with the Treasurer, authorized by the Executive

Board.

 

6. Officially represent the Association to the public.

 

7. Perform such other duties as provided by the bylaws or as may be designated by the

Executive Board.

 

B. The Vice-President shall:

 

1. In the absence of the President, chair all meetings of the Association

 

2. Assume the office of the President should the office be vacated.

 

3. Perform such other duties as provided by these bylaws or as may be designated by

the President and/or the Executive Board.

 

C. The Secretary shall:

 

1. Keep all minutes, agendas and attendance of the Association meetings.

 

2. Disseminate the minutes to the board and others the President might designate.

 

3. Perform such other duties as outlined by these bylaws or as may be designated by the

 

President and/or the Executive Board.

 

D. The Treasurer shall:

 

1. Be responsible for collecting and safeguarding all funds of the Association.

 

2. Be responsible for disbursements of funds as authorized by the President, and/or the

Executive Board.

 

3. Submit financial records to the Executive Board for an audit on call.

 

4. Be responsible for the filings of financial documents pertaining to the Association

and for maintaining the integrity of all contract obligations. These filings include

annual reporting required by local, state and federal authorities.

 

5. Sign all contracts along with the President.

 

6. Perform such other duties as outlined by these Bylaws or as may be designated by

the President and/or the Executive Board.

Section 3. Local Associations

 

A. NHFAPA endeavors to have a local group in each District Office area. Members of local

groups and affiliates are encouraged to attend NHFAPA meetings.

 

B. The purpose of the local associations/support groups at monthly NHFAPA meetings shall be

to serve as liaisons between the Association and the local association/support groups.

 

C. Each local association/support group has one vote at board meetings as appropriate.

 

Section 4. Committees

 

A. The Executive Board shall appoint committees to meet the purpose of the Association and

delegate to them enumerated powers and responsibilities.

 

B. Standing committees of the Association shall at least include:

Nominations

Conference

First Initial Response and Support Team (F.I.R.S.T)

 

C. The President, with the advice and consent of the Executive Board, may appoint other

committees and task forces. These committees and task forces shall report to the Executive

Board.

 

D. One member of each committee shall be selected chair by the committee with the approval of

the President.

 

Section 5. The Nomination/Appointment Process

 

A. The Executive Board shall designate/elect a total of three (3) Association members to

comprise the Nominating Committee. The Nominating Committee shall make a call for

nominations to the members of the Association no later than January.

 

B. To be nominated a person’s name must be submitted to the Nominating Committee. An

Executive Board nominee must be a current member of the Association.

 

C. The Nominating Committee shall interview and place prospective nominee names up for

legal nomination to the membership in April or during the 2nd calendar quarter. The electees

will be determined by a simple majority of votes cast by attending Association members.

 

 

ARTICLE VI

MEETINGS

 

Section. 1 The Executive Board shall meet at least six (6) times per year and then as called by the President

and/or as determined by the Executive Board.

 

Section 2. The Executive Board shall have a quorum when at least five (5) of its members are present.

When this is not possible absent members will be contacted for their vote after the meeting.

 

Section 3. The Annual Meeting of the Association members shall be held at least once a year at such

location and time, as the Executive Board determines.

 

Section 4. The members in attendance at the annual meeting shall constitute a quorum.

 

Section 5. Special meetings of the Association shall be held as called by the President and/or as determined

by the Executive Board.

 

ARTICLE VII

 

PARLIAMENTARY AUTHORITY

 

All executive, regular and annual meetings shall be conducted in accordance with Robert’s Rules of

Order Newly Revised, current edition.

 

ARTICLE VIII

 

BUDGET AND FINANCING

 

Section 1. The Executive Board shall be responsible for all financial revenue and disbursements. The duties

of the Treasurer as outlined in Article V Section 2D will include the recording and reporting of all

financial transactions. A published Treasurer’s report will be available at each Board meeting.

 

Section 2. Remuneration: Executive Board members shall not receive any compensation for their services

as members of the Board, but the Executive Board may authorize payment by the Association of

the expenses of the members for attendance at regular or special meetings of the board and other

board business.

 

Section 3. A budget shall be presented at the annual meeting.

 

Section 4. The Association may derive financing from voluntary contributions, grants, earned income, inkind

services and donations, and fundraising efforts. All financing must however, conform to the

501 (c) (3) regulations of the IRS Code, the State of New Hampshire, and the Charitable Trust

Division of the NH Attorney General’s Office.

 

ARTICLE IX

 

CONFLICT OF INTEREST POLICY

 

Section 1. All members of the Executive Board must read and sign the established policy as required by the

State of New Hampshire and the Charitable Trust Division of the NH Attorney General’s Office

as enacted into law effective August 1996. This requirement is for all non-profit organizations

and the Association requires all Board members to sign it as part of the membership

requirements.

 

ARTICLE X

 

CHANGING BY LAWS

 

The NHFAPA Bylaws may be amended by a majority vote of members in attendance at the NHFAPA

Annual or Special Meeting provided that the proposed bylaws amendment(s) has been published and

distributed to members at least three weeks prior to the meeting.

 

ARTICLE XI

 

DISSOLUTION

 

Said corporation is organized exclusively for any purposes for which an organization may be exempt

from federal taxation under Section 501 (c)(3) of the IRS Code including for such purposes the

making of distributions to organizations that qualify as exempt organizations under Section 501 (c)(3)

of the Code, or corresponding section of any future federal tax code.

Amended

April 12, 2002

October 2004

February 4, 2008

June 2, 2008